Payroll & Finance Executive

All the details

We are seeking an experienced Payroll & Finance Executive to manage end‑to‑end Irish payroll processing while supporting wider finance, compliance, and reporting activities. The successful candidate will bring strong technical payroll knowledge, excellent attention to detail, and the ability to work collaboratively across HR, Finance, and external payroll service providers. An IPASS qualification is a strong advantage

What you'll do

Payroll Operations

• Process, validate, and reconcile weekly and monthly Irish payrolls
• Manage high volumes of payroll changes each cycle, ensuring accuracy and compliance
• Respond to employee queries relating to PAYE, USC, PRSI, BIK, holidays, and third party deductions
• Complete manual payroll calculations when required
• Set up and maintain payroll deductions including pensions, TaxSaver, Cycle to Work, VHI, loans, and savings schemes

Pensions & Benefits

• Administer defined benefit and defined contribution pension payrolls for both active and deferred members
• Liaise with pension trustees/providers and manage all pension related queries
• Execute annual pensioner existence checks and related controls
• Coordinate VHI renewals, process monthly change reports, and adjust premiums accordingly
  

Compliance & Statutory Reporting

• Prepare salary certificates, social welfare forms, mortgage and loss of earnings documentation
• Submit payroll and finance related statutory returns including ROS ERR, VIES, CSO reports, Kantar sales reporting and other required filings
• Ensure full compliance with Irish Revenue, employment law, and internal governance requirements
• Plan and complete payroll audits and maintain payroll risk and control documentation
  

Finance & Accounting Support

• Prepare weekly and monthly payroll standard and accrual journals
• Upload payroll journals into SAP or equivalent ERP system
• Complete payroll GL accounts and balance sheet reconciliations using Blackline or similar tools
• Support statutory pension and payroll audits and year end finance activities in collaboration with the financial management accounting team

Stakeholder Management & Support

• Work closely with central HR, Recruitment, Finance, Banking teams, and third party service providers
• Prepare and arrange monthly third party payments and remittance advices and backup files sharing
• Provide day to day operational support and supervision in the absence of the Payroll Manager and any other team members.

What’s in it for you?

Working at M&S means being part of something bigger - helping to deliver quality, value and service to millions of customers every day. We’re inclusive, fast-moving and always evolving, with a strong sense of purpose and a focus on doing the right thing.

Here are just a few of the benefits that make working here even more rewarding:

• 20% colleague discount on all M&S products and many third-party brands for you and someone in your household, available once you’ve completed your probation
• Competitive holiday allowance with the option to buy more
• Tailored induction and training to support your development from day one
• Market-leading family policies, including parental, adoption and neonatal leave
• 24/7 wellbeing support, including virtual GP access and mental health services
• One paid volunteer day a year to support a cause that matters to you

Everyone’s welcome

We are ambitious about the future of retail. We’re disrupting, innovating and leading the industry into a more conscientious, inspiring digital era. We’re transforming how we work together and offering our most exciting opportunities yet. Marks & Spencer strives to be an inclusive organisation, trusted and admired by our colleagues, customers and suppliers. Join us and make change happen.

We are committed to building diverse and representative teams, where everyone can bring their whole selves to work and be at their best. We support each other and work together to win together.

If you feel you'd benefit from any support or reasonable adjustments during any stage of the recruitment process, please don’t hesitate to let us know when completing your application. This information will be picked up by our team, so we can try and put steps in place to help you be at your best through this process.