Description
You’ll work closely with Executive Directors, Board Directors and shareholders, helping to coordinate company secretarial activity and ensure governance requirements are met across the Heathrow Group.
This role is a great opportunity to build your knowledge of corporate governance, company secretarial practice and broader legal areas, including corporate law. You’ll report primarily to the Corporate & Finance Senior Counsel, with close working relationships across the Secretariat and wider Legal leadership, and accountability through to the General Counsel & Company Secretary.
With the right development, there is potential to progress into a more senior role over time (e.g. Assistant Company Secretary).
Responsibilities
- Supporting the General Counsel and Secretariat team with scheduling arrangements for Executive, Board, Formal Committee and Working Group meetings, including annual calendar planning, invites, room bookings and refreshments.
- Support organisation of bi‑monthly Board meetings, Formal Committees, Executive Committee away days and joint Board/Executive strategy sessions.
- Manage end-to-end preparation for Executive Committee meetings - agendas, paper coordination and compliance checks, SharePoint uploads, presenter queries and ongoing agenda maintenance.
- Manage end-to-end preparation for weekly Executive Committee meetings - agendas, paper coordination and compliance checks, SharePoint uploads, presenter queries and ongoing agenda maintenance.
- Support Board and Committee meeting governance - prepare agendas, manage papers, maintain SharePoint sites and assist with presenter/attendee coordination, including Teams support.
- Maintain governance systems including Outlook distribution lists, Board contact details and access management for SharePoint sites, liaising with IT and responding to director/shareholder queries.
- Provide wider Secretariat administrative and technical support, including meeting queries, IT liaison, and upkeep of key trackers such as the Exec health & safety rota and agenda items spreadsheet.
Qualifications
- Strong administrative skills with excellent attention to detail, a reliable project‑management mindset, and the ability to develop technical knowledge in corporate governance and company secretariat work.
- Highly IT‑literate, confident using Microsoft applications and digital communication tools.
- Exceptional organisational skills with the ability to deliver high‑quality governance support, maintain accuracy, and manage multiple tasks efficiently.
- Able to prioritise effectively in a fast‑paced environment, respond to changing demands, solve problems proactively and maintain a positive “can‑do” approach.
- Professional, resilient and collaborative, with strong communication skills and the ability to work autonomously while supporting senior legal and secretariat colleagues.
- Demonstrates integrity, sound judgement, forward planning, and a commitment to good governance and continuous improvement, supported by relevant qualifications or prior secretariat experience and an interest in the aviation sector.
Ideally, you’ll also have:
- Previous legal-related experience in the UK desirable.
#LI-Hybrid
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