Board Support Administrator

Time Type: Full time

Worker Type: Employee

Board Support Administrator

Location: London

12 Month Fixed-Term Contract - Hybrid, Full-Time

We are recruiting a Board Support Administrator to provide high-quality administrative and governance support to the wider Company Secretarial team and our Board, its Committees and senior governance stakeholders.

If you thrive in a structured, fast-paced environment and enjoy supporting senior stakeholders to enable effective board operations, this is an opportunity to contribute to the delivery of best-practice corporate governance across our organisation.

Please note this a 12 month Fixed-Term Contract. Applicants must have the right to work in the UK as visa sponsorship is not available for this role.

Your New Role

In this role you will be at the heart of our Company Secretarial governance operations, supporting the team to ensure the smooth delivery of meeting cycles, such as collating and formatting meeting papers and preparing meeting packs.  You will be a key point of contact for Directors and Non-Executive Board members, whilst maintaining the highest standards of confidentiality, regulatory compliance and governance.

Key Responsibilities      

• Assist with coordination of the end-to-end meeting cycle for the Board and Committees –including diary management, scheduling room/VC logistics and attendee coordination
• Prepare and issue meeting packs via the board portal (BoardVantage), ensuring papers are complete, correctly formatted and distributed to deadlines
• Support the Company Secretarial team with various administrative and governance tasks including calendar management, director onboarding packs, meeting logistics and training coordination
• Act as a trusted point of contact for our Board, Executive Management and senior stakeholder queries
• Assist with information requests, collation of disclosures, declarations and annual returns, and help prepare materials for regulatory submissions and audit requests
• Propose improvements to administration processes and contribute to process optimisation

About you

• Proven experience in a Board or Committee support, Personal Assistant or governance administration role within a regulated environment
• Advanced skills in organisation and time management across multiple deadlines and stakeholders
• Strong written and verbal communication skills with a high attention to detail, with the ability to produce accurate written documentation
• Experience with Board portals e.g. BoardVantage or Diligent Boards, and strong proficiency with Microsoft 365 - Word, Excel, PowerPoint, SharePoint, OneDrive and Teams
• Strong stakeholder management skills, with demonstrable experience liaising with senior executives and non-executive directors
• Ability to work at pace independently, prioritise multiple tasks and deliver under tight deadlines

About QBE    

At QBE, we get to the heart of what matters for our customers. And we do it all with a human touch.    

We’re an international insurer with more than 13,000 people working across 26 countries – which means we’re big enough for your ambitions, yet small enough for you to make a real impact. It’s an exciting time. We’re building momentum towards our vision to become the most consistent and innovative risk partner.   

What if you could have a positive impact – at work and in the world? As part of the QBE team, you’ll get to spend every day working with people who are passionate, talented and kind. 

Benefits   

We offer a range of benefits to help provide holistic support for your work life, whatever your circumstances. As a QBE employee you will have access to and benefit from:  

• 30 days holiday a year with the option to buy up to 2 additional days
• Pension – you are automatically enrolled into the QBE pension plan, which entitles you to receive employer contributions of 10% of your basic salary
• Private medical insurance – we fund fully comprehensive private medical cover for you and all the family
• Short term remote work abroad - you can request up to 20 days per year to work remotely from certain locations abroad

As well as the benefits above we also offer an extensive choice of other options to suit you! To learn more about benefits of working with us, click  Rewarding our people - QBE European Operations  

Awards & Recognition 

We value our employee’s experience with us and are proud to have been recognised for the following awards: 

• Insurance Post British Insurance Awards 2025:   Winner: Commercial Lines Insurer of the Year, Winner: Reinsurer of the Year - QBE Re, Winner: ESG, Diversity, Equity and Inclusion Initiative of the Year, Winner: Insurance Personality of the Year - Chris Wallace, Executive Director UK insurance  
• AXCO Global Insurance Awards 2024 Winner: Network Management of the Year   
• Insurance Business UK 5-Star Cyber Awards 2024: QBE rated as a 5-Star Cyber Insurer   
• Insurance Post British Insurance Awards 2023: QBE rated as a 5-Star Employee 

To learn more about our achievements, click here   

Apply now and let’s make it happen!   

If you’re looking for a career that combines your expertise and your empathy, click Apply today.   

Your career. At the heart of it.     

Skills:

Adaptability, Business Law, Business Management, Critical Thinking, Detail-Oriented, Intentional collaboration, Legal Consulting, Legal Documents, Managing performance, Negotiation, Research Analysis, Risk Management, Stakeholder Management, Waterfall Model, Workload Management

How to Apply:

To submit your application, click "Apply" and follow the step by step process.

Equal Employment Opportunity:

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.