Team PA & Co-ordinator

Description

This role will provide a fully comprehensive administration service to Directors and their team to enable successful delivery of priorities by ensuring targets are met, company processes are complied with, and budget delivered.

Responsibilities

• Effectively and efficiently manage the Director’s complex diary and inbox, recognising varying levels of urgency and the importance of different stakeholder groups, prioritising as appropriate. 
• Develop and maintain excellent working relationships with the offices of the Executive members, senior stakeholders and other associated areas. 
• Prepare and take minutes, tracking actions on behalf of Director and their team members for the various steering committees and governance groups. 
• Support the Director and team in preparing document such as PowerPoint presentations, excel spreadsheets, organisation charts through the use of Microsoft/Visio/other applications 
• Develop and maintain effective and efficient admin systems including document control, archiving and shared files. Continuous improvement approach for all duties and activities. 
• Raise and receipt Purchase Orders on behalf of the team. 
• As a super user of ‘My Heathrow’, provide support to the team where required, including coaching others on how to use the system 
• Proactively undertake other ad hoc activities to support the Director and team to deliver team objectives. 

Qualifications

• Proven track record of providing support to Director level in a fast paced and challenging environment. 
• Proven ability to an excellent standard on business software applications (Microsoft word processing, presentation and spreadsheet; internal applications; and other applications). 
• Ability to prioritise a demanding workload and changing deliverables. 
• High level of customer focus and service. 
• Excellent organisational skills and a proven ability to work under pressure to meet tight deadlines. 

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