Sourcing Analyst - Specialized (IT) & Non-Standard Requests

We are seeking a candidate to partner with IT sub-division leaders to support the effective fulfillment of technology needs that fall outside Vanguard’s preferred supplier ecosystem, including niche capabilities, non-standard requests, and business-driven IT initiatives. This role provides day-to-day sourcing support and governed administration for non-preferred supplier engagements and specialized staffing needs. The individual will monitor demand across the client portfolio to identify emerging skill gaps and recurring needs and will help facilitate the appropriate sourcing approach to ensure timely and efficient delivery. The role also focuses on maintaining alignment to sourcing governance while enabling flexibility to support specialized or evolving business requirements not fully covered by strategic supplier partnerships.

Core Responsibilities

• Leads low and medium complexity sourcing transactions based on assessment of business needs. Leads and facilitates discussions on relationship, cost, and capabilities with leadership and suppliers.
• Manages the process of competitive bidding through the RFx process and supports supplier analysis, pricing models, and partnership opportunities. Evaluates vendors against contracts, data analysis, and knowledge of a specific category.
• Drives engagements through defined sourcing processes, resolving issues and involving stakeholders as needed. Interfaces heavily with other Sourcing teams, business owners, and Legal & Risk partners for each transaction.
• Creates and maintains vendor operations dashboard to analysis statistics and delivers outcomes. Ensures suppliers have instruction and technical support.
• Participates in strategic vendor related initiatives. Provides relationship and project management expertise. Coordinates multiple stakeholders for input and collaboration for procurement activities.
• Oversees vendor invoicing and contract review and approvals. Proactively considers and suggests vendor alternatives and contract timelines.
• Supports adherence to procurement policies and procedures.
• Participates in special projects and performs other duties as assigned.

Qualifications

• Three years of related work experience
• Undergraduate degree or equivalent combination of training and experience. Accounting or Finance degree preferred.
• Nice-to-have skills (not required): IT sourcing background, exposure to data and analytics tools (e.g., Tableau, Power BI), along with experience supporting day-to-day sourcing activities in a fast-paced environment, and strong decision-making, prioritization, and communication skills. These capabilities support effective management of competing requests, clear stakeholder coordination, and informed day-to-day sourcing decisions.

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission—we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.